Monthly salary ÷ 176 work hours (22 days × 8 hours) gives the raw hourly rate. Multiply by 1.5–2× for the fully-loaded cost covering office, benefits and equipment.
Free Business Tool — 100% In-Browser
Meeting Cost Calculator
See what a meeting really costs — per minute, per hour and per year — as you type. Add attendees with their hourly rates, set the duration, and watch the money tick up live while the meeting "runs". A reality check for recurring meetings. No account, no server: your salary data never leaves your machine.
- ✔ Per-person hourly rates
- ✔ Live ticking cost
- ✔ Annual recurring cost
- ✔ Text / JSON / CSV report
- ✔ Nothing uploaded
- ✔ Free Forever
The Meeting Nobody Costed Is the Meeting Nobody Questioned
Every recurring meeting has a price — the combined hourly cost of everyone in the room, times how long it runs, times how often it happens. A weekly one-hour meeting with five senior people quietly costs lakhs a year. This calculator makes that number impossible to ignore: enter attendees and their hourly rates, set the duration, and the cost updates live — with a running ticker you can even keep open during the actual meeting.
Everything is computed in your browser: salary and rate information never touches a server.
How It Works
1. Add Attendees
One row per person with their hourly cost (salary ÷ working hours, or freelance rate).
2. Set Duration
Hours and minutes — the cost updates with every keystroke.
3. See the Full Cost
Per-minute cost, per-attendee share, and the annual cost if it's recurring.
4. Run It Live
Start the ticker during the real meeting — a silent, polite guilt machine.
This meeting costs
₹0.00
—
per minute
—
avg per attendee
—
per year (weekly)
Start the ticker during the real meeting and watch the cost climb per second.
Tip: hourly cost = monthly salary ÷ 176 work hours (22 days × 8h).
Include the overhead multiplier if you want the fully-loaded cost —
most companies use 1.5–2× the raw salary.
Share the numbers: copy the plain-text report into email or chat, export
the JSON for your records, or download the CSV with every attendee's cost share
for a spreadsheet.
Saved Enough? Bill for It.
Turn the time you rescued into an invoice — GST/VAT, unlimited line items, print-ready A4.
Open Invoice Generator →
Run Better Meetings
What to Do With the Number Once You Have It
| Practice | Why it works |
|---|---|
| Price the agenda | Before accepting a recurring meeting, compute its annual cost. If the agenda item can't justify the price, ask for it async — an email, a Loom, or a document review. |
| Shrink the invite list | Cost scales linearly with attendees. The organizer, decision-maker and one domain expert are usually enough — others get the notes. Cutting 4 attendees to 2 halves the cost instantly. |
| Default to 25 minutes | Meetings expand to fill their slot (Parkinson's law). A 25-minute default instead of 30 cuts annual cost by ~17% with almost no perceived loss of quality. |
| Weekly → fortnightly | Most weekly status meetings work perfectly well fortnightly. Halving the frequency halves the annual cost — the single highest-leverage change you can make. |
| Timebox the ticker | Run the live ticker on a shared screen during long meetings. Watching real money accrue is the politest way ever invented to keep discussions short. |
| Cost the alternative | A ₹500/hr attendee reading a two-page summary costs a fraction of sitting through an hour-long meeting. Async isn't lazy — it's arithmetic. |
How do I calculate an hourly cost from a salary?
Monthly salary ÷ 176 work hours (22 working days × 8 hours) gives the raw hourly rate. For the fully-loaded cost, multiply by 1.5–2× to cover office space, benefits and equipment — that's the number a meeting actually burns.
Is this tool connected to my payroll or HR system?
No. You type the rates, they stay in your browser tab, and nothing is stored or transmitted. Close the tab and the data is gone — which is exactly what you want when handling salary information.
FAQsMeeting Cost Calculator
How do I calculate the hourly cost of a meeting attendee?
Is my salary or rate information uploaded to a server?
No. Everything runs in your browser — nothing is transmitted or stored. Close the tab and the data is gone.
How much does a recurring meeting cost per year?
Per-meeting cost × frequency. A weekly one-hour meeting with four people at ₹500/hr costs ₹2,000 a session — about ₹1,04,000 a year.
Can I run the cost live during an actual meeting?
Yes — Start Live Ticker accrues cost per second from the attendee rates. On a shared screen, it keeps meetings remarkably short.