A PO orders goods from a supplier; a receipt proves payment was received; a credit note reduces the amount owed on an earlier invoice for returns or corrections.
Free Business Tool — 100% In-Browser
Purchase Order / Receipt / Credit Note Maker
One builder, three documents: a Purchase Order to place an order, a Payment Receipt to acknowledge money received, and a Credit Note for refunds and adjustments. The heading, numbering and payment block adapt automatically — print or save as PDF straight from your browser. No account, no server: your data never leaves your machine.
- ✔ PO · Receipt · Credit Note
- ✔ Payment details block
- ✔ GST / VAT / sales tax
- ✔ Print or save as PDF
- ✔ Nothing uploaded
- ✔ Free Forever
Every Transaction Document Your Business Needs — In One Tool
A Purchase Order formally tells a supplier what to deliver, at what price, by when. A Payment Receipt proves your client paid. A Credit Note records a refund or adjustment against an invoice. This tool builds all three from one form — pick the document type from the dropdown and the heading, number prefix, party labels and payment block adapt instantly. Unlimited line items, GST/VAT/sales tax and discounts compute live against an A4 preview.
When you're done, print or save as PDF using only your browser. Nothing is uploaded: names, pricing and bank details are processed entirely on your machine and never touch a server.
How It Works
1. Pick a Type
Purchase Order, Payment Receipt or Credit Note — the document adapts automatically.
2. Add Line Items
Describe the goods or services, set quantity and rate — totals, tax and discounts compute live.
3. Add Payment Info
Bank details on receipts, refund method on credit notes — a toggle, shown only when you want it.
4. Print or Save PDF
One clean A4 page, colors intact — your browser's dialog saves the PDF. Zero uploads.
| Description | Qty | Rate |
|---|
Live A4 Preview
How to save as PDF: click Print Document — in the print dialog, choose
"Save as PDF" (or "Microsoft Print to PDF" on Windows) as the destination.
The document prints in an isolated frame containing only the clean A4 page,
colors intact. No server, no watermark, no email required.
Issued the Invoice First?
Generate the final GST/VAT invoice, then use this tool for the receipt once payment arrives — and a credit note if anything is returned.
Open Invoice Generator →Need a Quote Before the PO?
Create quotations, estimates and proforma invoices — same clean engine, with bank payment details.
Open Quotation / Estimate Maker →
Know Your Documents
Purchase Order vs Receipt vs Credit Note
| Document | When to use it |
|---|---|
| Purchase Order | Issued by a buyer to a supplier to formally request goods or services at agreed prices. It creates a legal offer — once the supplier accepts, both sides are committed to the stated quantities, rates and delivery terms. |
| Payment Receipt | Issued after money is received, as proof of payment. It should reference the invoice it settles, show the amount and payment mode, and carry a PAID stamp. Keep the receipt with the invoice for your audit trail. |
| Credit Note | Issued by a seller to reduce the amount owed on a previous invoice — for returns, damaged goods, pricing errors or agreed discounts after billing. It references the original invoice and adjusts the buyer's balance. |
| Invoice | The tax document demanding payment after delivery. Generate one with our Invoice Generator, then use this tool for the receipt or credit note that follows. |
Why do credit notes matter for GST?
When you reduce a previously invoiced amount, tax law generally requires a credit note referencing the original invoice — you can't simply edit the invoice. It should carry the original invoice number, the reason for the credit, and the corrected amount, keeping your input-tax records consistent.
Do I need a PO for small purchases?
For routine small purchases, an invoice alone is usually fine. Purchase Orders shine for larger or recurring orders: they fix the price before delivery, give you a document to check deliveries against, and make spend approval explicit inside the company.
FAQsPurchase Order / Receipt / Credit Note Maker
What is the difference between a purchase order, a receipt and a credit note?
How do I save the document as a PDF?
Click Print Document and choose "Save as PDF" in the print dialog — one clean A4 page, colors intact, no browser headers.
Are my business details and bank information uploaded to a server?
No. Everything is computed locally in your browser — names, pricing and payment details never leave your machine.
When should I issue a credit note instead of editing the invoice?
Whenever an invoice was already issued and something changes — returns, damage, pricing errors or post-billing discounts. Edit the invoice only before it's issued; after that, use a credit note.